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How to Declutter Your Business: What to Store and What to Throw Away

Posted on January 29, 2018 by Henry

The coming of spring is the perfect time to give your business a bit of a spring clean and declutter. It is always amazing how much paraphernalia accumulates overt the year and it is definitely worth taking a small amount of time at the end of each day to get your decluttering done and dusted.

Start with your office space

This more manageable task will help to get you in the right frame of mind to tackle the more important jobs. This doesn’t mean that you have to completely redecorate your office but perhaps make sure that any old equipment is recycled and that your desk is tidy and all of your files are in order. Encourage others to do so and make sure you take the time to properly review the way that your works pace is arranged – it makes a lot more difference than you think.

Buy new supplies

Once you have sorted through office clutter, now is the time to think about new office supplies which will help you keep your work space clear throughout the year. For example, colour coded files and labels to help you arrange and order them.

Is your software up to date?

This is another important part of decluttering your business. Up to date systems improve efficiency in a business. More modern Customer Relationship Management Software will enable you to keep better tabs on sales, manage customer information and retain your client base.

Look over your inventory

Unnecessary waste is regularly caused by businesses overstocking. Make sure you take the time to look over your wareshouse and speak to staff members. You want to be efficient in your storage of stock and insure that you are not constantly paying for the storage of unsold stock. Old and damaged stock should also be another concern.

Data Storage – IT, Computers and The Modern Age

Posted on June 5, 2017 by Henry

Yes we live in the country and yes Internet Access has been an issue in the countryside – but it is much improved today.  What I want to look at now is IT Storage and Data Storage for businesses and why you might need it – or not as the case may be.

Regulation – is the main word that sums it all up.  In the good ol’ days you used to have to store every Invoice, every expense and every piece of information for your business for years, in fact most companies just stored everything for ever.  But the world has moved on and with the Internet things are changing.

Today we have the so-called ‘Cloud’ – the concept is fabulous, you save an email on your PC and it’s automatically up their in the sky waiting until someone needs it it again.  Same for Invoicing, suppliers, addresses, we’re all connected on our phones, at home and much begrudgingly to me wife when we’re on holiday as well.  In fact I can even write these articles and the data is saves for posterity forever.

However – all too often we hear of people with broken computers, they can’t find their document, or something didn’t save somewhere it should have and this leads to a huge regulatory problem, not only are you probably not saving your documents properly, but you’re opening yourself up to serious problems should the VAT man ever come and check up on you.

There is also something called a Disaster Recovery Plan – that every business should have so that if there is a true disaster such as a fire or other emergency you could be covered and up and running within a minimal amount of time.

In steps – inStore Storage Solutions – as part of the Disaster Recovery Plan you would allow or delivery to inStore a regular back up of all data and document storage that is important to your business.  Our data storage experts would be the 3rd party outside off-premise storage facilitators for your company needs.

We have the hardware and computers for this operation and we also allow you to put in your own hardware as required into our storage facility, where-upon we can take responsibility for the storage of your data as needed.  Should you ever need to use it – it could be made available to you 24/7 around the clock.

We do live in the country, but with super fast broadband available here there is no reason why our location should ever matter to a large business organisation needing a place for data Storage.